EMERGENCE RETREAT - BOOKING TERMS & CONDITIONS
Bali | 28 November - 1 December 2026
Hosted by Tim Mitchell and Monique Mottet
Version dated: 18 August 2026
These Booking Terms & Conditions apply to all bookings for the Emergence Retreat. In these terms, “we”, “us” and “the Organisers” refer to Tim Mitchell of Kapacity King and Monique Mottet of The Green Witch Mixed Magic.
By making a payment or securing a place, you confirm that you have read, understood and agreed to these terms.
THE RETREAT:
Emergence is an intimate personal-development and transformational retreat held in Bali from 28-30 November 2026.
The retreat may include facilitated group experiences, meditation, breathwork, movement, identity and shadow work, reflective practices, ritual, personal-development activities and integration time.
The retreat is educational and experiential. It is not medical treatment, psychotherapy, psychiatric care, diagnosis or a crisis-support service.
EXPERIENCE OPTIONS AND PRICES:
All prices are in Australian dollars and are per person.
Emergence Bali Retreat — Twin Share: A$1,800
Includes the complete three-day Emergence retreat experience, three nights’ twin-share accommodation, meals, coordinated transfers and all scheduled retreat activities.
Dates: 28 November–1 December 2026.
Emergence Bali Retreat — Private Room: A$3,300
Includes the complete three-day Emergence retreat experience, three nights’ private-room accommodation, meals, coordinated transfers and all scheduled retreat activities.
Dates: 28 November–1 December 2026.
Emergence — Proximity to Power: A$4,400
Includes the complete three-day Emergence retreat experience, three nights’ private-room accommodation, meals, coordinated transfers and all scheduled retreat activities. It also includes the exclusive Proximity to Power fourth-day experience, celebration and an additional night at a separate location in Ubud.
Dates: 28 November–2 December 2026.
Final venue information, room allocations, transfer windows and program details will be communicated to confirmed participants separately.
PAYMENT OPTIONS:
You may secure your place by paying the full price through the official Emergence booking page.
Payment plans may be available by prior arrangement. Participants requiring a payment plan must contact the Organisers before completing the booking form. The instalment amounts and payment dates will be agreed upon individually and provided in writing.
Unless otherwise agreed in writing, the full balance must be received by 7 November 2026.
If an agreed payment is not received by its due date, the Organisers will contact you and provide a reasonable opportunity to complete payment. If payment remains outstanding, the booking may be cancelled and the place offered to another participant.
All cancellations and refunds will be handled under the cancellation provisions below and in accordance with Australian Consumer Law.
COOLING-OFF PERIOD:
You may cancel within 48 hours of making your initial payment and receive a full refund, provided your cancellation is received before 7 September 2026.
Cancellation must be made in writing to one of the Organisers.
PARTICIPANT CANCELLATIONS:
If you cancel after the 48-hour cooling-off period but before 7 Novemebr 2026, we will refund amounts paid, less:
• The applicable booking deposit; and
• Any reasonable, disclosed and unrecoverable third-party costs already committed specifically for your booking.
Cancellations received on or after 7 September 2026 are generally non-refundable because accommodation, catering, venue and other retreat costs will have been committed.Where reasonably possible, you may transfer your place to another suitable participant with our prior written approval. We may request that the replacement participant complete the required booking, health and participation information.
Nothing in this section limits any rights or remedies you may have under Australian Consumer Law.
CANCELLATION OR CHANGES BY THE ORGANISERS:
We may make reasonable changes to the program, timetable, activities, facilitators, accommodation or venue where required for safety, availability or circumstances beyond our reasonable control.
We will notify participants of any material changes as soon as reasonably possible.
If we cancel the retreat and do not provide an acceptable alternative, retreat payments made to us will be refunded in accordance with Australian Consumer Law.
We are not responsible for flights, external accommodation, insurance or other travel expenses booked independently. For this reason, comprehensive travel insurance is strongly recommended.
EVENTS OUTSIDE OUR CONTROL:
Events outside our reasonable control may include natural disasters, extreme weather, fire, illness, government restrictions, border closures, civil unrest, transport disruption or venue unavailability.
If such an event materially affects the retreat, we may reasonably reschedule, relocate or modify the retreat, or offer an appropriate credit or refund. Any response will take into account Australian Consumer Law and reasonable, unrecoverable third-party costs already incurred.
TRAVEL RESPONSIBILITIES:
You are responsible for arranging and paying for:
• Flights and other international or domestic travel not expressly included;
• A valid passport and any required visas;
• Travel and medical insurance;
• Vaccinations, health advice or travel requirements;
• Personal expenses and any additional accommodation; and
• Transport outside the communicated retreat transfer arrangements.Where airport transfers are included, they will operate within specified locations and arrival windows. If you arrive outside those arrangements, you may need to organise and pay for your own transfer.
HEALTH AND PARTICIPATION:
You are responsible for determining whether the retreat and its activities are appropriate for you.
Before attending, you must disclose any relevant health matter that could affect your safe participation, including:
• Pregnancy;
• Recent surgery or serious injury;
• Cardiovascular, respiratory or neurological conditions;
• Epilepsy or a history of seizures;
• Significant mental-health conditions or recent psychological crisis;
• Medications that may affect your participation; or
• Any condition that may be affected by breathwork, meditation, movement or emotional processing.
This information will be treated respectfully and used to help support your safety.
We may request medical clearance or recommend that you avoid or modify particular activities. Where there is a serious safety concern, we may decline or limit participation after discussing the concern with you where reasonably possible.
You remain in control of your participation and may choose not to take part in any particular exercise. You agree to listen to your body and follow reasonable safety directions provided by the facilitators.
MEDICAL CARE AND EMERGENCIES:
The Organisers and facilitators do not provide medical or emergency healthcare.
If urgent assistance is reasonably required, you authorise us to contact emergency services or arrange medical support on your behalf.
You are responsible for medical, transport and associated expenses not covered by your insurance, except where the law provides otherwise.
PERSONAL RESPONSIBILITY:
Transformational and personal-development experiences can bring up strong emotions. Results and experiences differ for every participant, and no particular personal, spiritual, relationship, health, financial or professional outcome is guaranteed.You remain responsible for your own decisions, wellbeing, boundaries and actions during and after the retreat.
BEHAVIOUR AND COMMUNITY SAFETY:
Participants are expected to treat other guests, facilitators, staff, local communities and the retreat venue with respect.
Serious misconduct includes harassment, violence, threatening behaviour, deliberate disruption, possession of weapons, use of illegal drugs or participating while seriously intoxicated.
Where a participant’s conduct creates a genuine safety risk or seriously breaches these terms, we may require that participant to leave the retreat. We will act reasonably and, where appropriate, give the participant an opportunity to address the concern.
A participant removed for serious misconduct will be responsible for their own transport and alternative accommodation. Refunds will only be provided where required by law.
ALCOHOL AND OTHER SUBSTANCES:
Participants must not attend facilitated sessions while intoxicated or impaired.
Illegal drugs are not permitted. Any use of alcohol must be lawful, responsible and consistent with venue requirements and the safety of the group.
CONFIDENTIALITY AND GROUP SHARING:
Guests may share personal and sensitive experiences during the retreat.
You agree to respect the privacy of other participants and not repeat, publish, record or share another participant’s personal story or identifying information without their permission.
While we will clearly communicate and encourage this expectation, we cannot guarantee the conduct of every participant.
PHOTOGRAPHY AND RECORDING:
We will request separate consent before using identifiable photographs, video, audio, testimonials or personal stories for promotional purposes.
You may decline promotional photography or recording without affecting your participation.
You may withdraw your consent for future use by notifying us in writing. This may not require the removal of material already lawfully published or distributed before your withdrawal was received.Participants must not record facilitated sessions or other guests without permission.
PERSONAL INFORMATION:
We may collect personal information required to manage your booking, payments, accommodation, dietary requirements, safety and retreat participation.
We will only use or share this information where reasonably necessary to deliver the retreat, protect health and safety, comply with the law or where you have provided consent.
RETREAT MATERIALS:
Any workbooks, recordings, exercises, frameworks or other materials supplied during the retreat are provided for your personal use.
They may not be copied, resold, taught, published or used commercially without prior written permission from the relevant owner.
LIABILITY AND CONSUMER RIGHTS:
Nothing in these terms excludes, restricts or modifies any consumer guarantee, right or remedy that cannot legally be excluded under Australian Consumer Law.
To the extent permitted by law, we are not responsible for losses caused by circumstances outside our reasonable control or by a participant’s failure to follow reasonable safety instructions.
Each participant remains responsible for their personal belongings, travel arrangements and independent purchasing decisions.
QUESTIONS AND COMMUNICATION:
Please raise any questions about these terms, the retreat activities, accessibility, health considerations or your booking before making payment.
You can contact Tim or Monique directly using the contact details provided with your booking or retreat information pack.
GOVERNING LAW:
These terms are governed by the laws of Western Australia, Australia.
ACCEPTANCE:
By making a deposit or full payment, you confirm that:
• You have read and understood these Booking Terms & Conditions;
• You have had the opportunity to ask questions;
• The information you provide is accurate and complete; and
• You agree to comply with these terms throughout the retreat.